We are seeking a highly skilled and experienced Payroll Specialist to join our finance team in Chicago. This is a critical role responsible for ensuring the accurate and timely processing of payroll for over 1,000 employees across multiple states. The ideal candidate will have a deep understanding of payroll best practices, a keen eye for detail, and a proven ability to manage complex payroll functions within a large organization.
Payroll Specialist Key Responsibilities:
- Process accurate and timely bi-weekly, semi-monthly, or weekly payroll for over 1,000 employees across multiple states, ensuring compliance with federal, state, and local regulations.
- Manage and process various payroll components including salaries, wages, bonuses, commissions, benefits deductions, and other payroll adjustments.
- Administer and process all types of garnishments, including child support, tax levies, and other court-ordered deductions.
- Ensure accurate calculation and timely submission of all payroll taxes, including federal, state, and local income taxes, FICA, and unemployment taxes.
- Reconcile payroll accounts and general ledger entries, identifying and resolving any discrepancies promptly.
- Prepare and generate various payroll reports for management, finance, and auditing purposes (e.g., payroll summaries, tax reports, benefit reports).
- Respond to and resolve employee payroll inquiries in a professional and timely manner, providing clear and accurate information.
- Maintain accurate payroll records and employee data, ensuring confidentiality and data integrity.
- Stay current with payroll laws and regulations, recommending and implementing necessary changes to maintain compliance.
- Collaborate closely with HR, Benefits, and Finance departments to ensure seamless information flow and process efficiency.
Payroll Specialist Required Qualifications & Skills:
- 3+ years of progressive experience in payroll processing for a large organization (1,000+ employees).
- Demonstrated expertise with at least one major payroll system: ADP (Workforce Now preferred), Workday Payroll, or UKG (UltiPro).
- Strong understanding of multi-state payroll processing and associated tax regulations.
- Proven experience handling various types of garnishments.
- In-depth knowledge of federal, state, and local payroll tax laws and reporting requirements.
- Exceptional attention to detail and accuracy, with strong analytical and problem-solving skills.
- Excellent organizational and time management abilities, with the capacity to manage multiple priorities and meet strict deadlines.
- Proficiency in Microsoft Excel (e.g., VLOOKUPs, pivot tables) for data analysis and reporting.
- Strong verbal and written communication skills, with the ability to explain complex payroll information clearly.
- Ability to work independently and as part of a team in a fast-paced environment.
- High level of integrity and ability to handle confidential information with discretion.
Preferred Qualifications:
- Experience in the healthcare industry.
- Certified Payroll Professional (CPP) designation.
LaSalle Network is an Equal Opportunity Employer m/f/d/v.
LaSalle Network is the leading provider of direct hire and temporary staffing services. For over two decades, LaSalle has helped organizations hire faster and connect top talent with opportunities, from entry-level positions to the C-suite. With units specializing in Accounting and Finance, Administrative, Marketing, Technology, Supply chain, Healthcare Revenue Cycle, Call Center, Human Resources and Executive Search. LaSalle offers staffing and recruiting solutions to companies of all sizes and across all industries.
LaSalle Network is the premier staffing and recruiting firm, earning over 100 culture, revenue and industry-based awards from major publications and having its company experts regularly contribute insights on retention strategies, hiring trends and hiring challenges, and more to national news outlets. LaSalle Network offers temporary Field Employees benefit plans including medical, dental and vision coverage. Family Medical Leave, Worker's compensation, Paid Leave and Sick Leave are also provided. View a full list of our benefits here: View a full list of our benefits here.
